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  1. Enhance Capacity/Engagement Heatmap to include assignments without engagements

    I think that the Resource Capacity/Engagement Heatmap is an enormously useful feature – I’ve built very similar reports for my customers in the past.

    However, the current iteration of this report only shows capacity that is accounted for by engagements, and doesn’t account for any assignments that do not have proposed or committed engagements.

    I think that enhancing this page to include information concerning assignments without corresponding engagements would be extremely valuable in two primary scenarios:
    1) Identifying cases where resource capacity is being consumed outside of an engagement within the heatmap UX, especially considering that the stated intent of…

    69 votes
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      3 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
    • Include administrative work into the capacity report and take this work into account for the calculation of capacity.

      If an organization wants to be able to manage their resource capacity with PPM then they should be able to register not project related work and see the impact of this not project related work on their resource capacity. (see attached screenshot)

      PPM currently has the so called “administrative” tasks for registering not project related work. But work registered on administrative tasks is not taken into account for the calculation of remaining resource capacity. You would expect that the administrative tasks (Work Type: Working) behave the same as project related work when it comes to resource capacity. But unfortunately they…

      21 votes
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        1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
      • Project Manager should not be able to overwrite Resource Engagement committed values

        Now Project Manager can modify Proposed numbers of Accepted Engagement in Project Pro. This is good. But when modified engagement is submitted in Project Pro for Resource Manager, original confirmed values disappear. Confirmed numbers disappear in Project Pro like if Resource manager hadn't ever approved the engagement. In PWA Resource manager's approved numbers are overwritten by new proposed numbers. This should not happen. Confirmed engagement information should not be overwritten by modified proposed numbers.

        While creating new engagements, PM may accidentally change numbers for approved engagement, when he then submits with Submit all command, we loose confirmed values!

        Confirmed values…

        16 votes
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          1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
        • Timephased Resource Information

          While effort and base capacity is timephased, the associated resource information such as Team Name, Resource Department, RBS, and Timesheet Manager are not. This means that as staff move about the organization, our reports will only ever show their effort as associated with their current state of employment. This gap causes concern and inaccurate historical reports.

          Question from Leadership: "How many QA hours did that last ERP Program (of multiple projects) need?" or "How has the balance of operational effort, support effort, and project effort changed over the last three years?"

          Answer today: We're not sure. Two of them are…

          15 votes
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            2 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
          • Extend the number of Cost Rate Tables for role based estimating

            Extend the number of cost rate tables beyond 5. 10 or even 20 would be great and have the ability to associate a cost rate table with a role project manager, developer, etc. Although creating generic resources allows this assignment to take place, when the generic is replaced by a named individual, this picks up the default rate for that resource. If cost rate tables were assigned to roles, then the cost profile could be based on a rate table (role based) rather than the default rate table for that named resource.

            14 votes
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              0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
            • Resource availability and rates attributes per project

              It would be very useful if there would be a possibility to enter fields per the combination of resource and project, instead of only on resource level.
              When entered for a resource in a project, these fields should overrule the fields on resource level.
              The most needed ones are: Max Units + all Availabilities, all Rates + all Cost rate tables (A - E).

              Please enable this enhancement which would solve a lot of issues in organisations with variable availability and rates of resources per project.

              12 votes
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                1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
              • ‘Effective From’ & ‘Effective To’ with Resource Calendar in Project Server

                When we change resource’s calendar, there is no option of mapping it with effective date like we do for resource’s availability or with resource’s cost. The drawback of lack of this feature can be seen in resource’s capacity as if we change resource calendar today ,it makes impact on resource capacity for past days as well and it changes the capacity hours of previous time based on today’s applied calendar. But if we would have used ‘Effective From’ and ‘Effective To’ with resource calendar, the capacity data could be more accurate.

                12 votes
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                  1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                • Add the ability map additional attributes from AD to Resources

                  Many companies have attributes in Active Directory that can be use to sort, filter and group users. It would be helpful if the sync process provided the ability to map those attributes to custom fields in Project Online. so that they would show up in the Resource table

                  12 votes
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                    0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                  • For Resource Engagement proposals, could we have email notifications on approval/rejection/response?

                    It is great that you created a way for Resource managers to receive notifications when they have outstanding requests.

                    Now, we need a way to enable Project Manager/Status Managers (i.e. the person proposing the engagement) to be notified via alert/email when a proposal has been responded to.

                    11 votes
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                      0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                    • Clean up the Resource availability views > Less Noise

                      Clean up the Resource availability views > Less Noice

                      You know all the detail found below the graphs...

                      The detail view found below the bar charts.

                      Need a way to ensure closed projects and “0” hrs do not display for projects where no work is left during the selected time period, the number of lines below a resource name has become unmanageable because of this.

                      Ability to not see Timesheet info there would also help a great deal.

                      An option to turn off My Timesheet from displaying would also help to eliminate clutter while in “Assignment Work by Resource View”.…

                      10 votes
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                        2 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                      • Allow an alias to be associated with Resource Cost Rate Tables

                        Being able to associate an alias (or renaming) Resource Cost Rate Tables fields would provide highly effective ways to present and view current resource costs in projects in a more meaningful way. If set at the server level (using Project Online or Project Server) it provides organisational consistency in how rate tables should be used. The aliases should be visible in usage views and in PWA views. Typical scenarios are when organisation assigns internal rates at Cost Rate Table A, but external costs at Rate Table B, or where resources need to be assigned at an alternative rate because of…

                        10 votes
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                          0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                        • Change the capacity planning reports to be able to be run on resource roles instead of only on resource names.

                          Being able to run the capacity planning reports on resource roles as well as resource names would allow a very high level look at resource planning (across a business unit) as well as drill down to what each specific person is doing.

                          9 votes
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                            1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                          • New Task Type Required for 'Fixed Work and Duration'

                            There is a need for a ‘Fixed Work and Duration’ Task Type setting. This is required on construction projects to allow simple adjustments to both budget and forecast labour hours and duration without having to change Task Type settings.

                            Schedules on construction projects typically use budgeted labour hours estimated in another tool that need to be imported into Project to forecast labour requirements. In order to populate these Work hours against activities, you need to change all your tasks to Fixed Duration and then insert Work hours otherwise it will change the Duration. Once this is done you need to…

                            9 votes
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                              3 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                            • A Resource Manager should be able to create a Resource Engagement in PWA as Proposed

                              Currently, someone such as a Resource Manager using the PWA Resource Center interface to establish and book resources via the resource engagement feature can do so but unfortunately it limits them setting up as committed only ('Proposed' resource engagement is not possible via PWA). A resource manager may wish to soft book the resource in question and unfortunately only way to do so is via Project Professional. As you know, using Project Professional adds to the complexity of accomplishing this operation.

                              9 votes
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                                4 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                              • Resource Gantt View

                                Having a Gantt Chart type view that shows resource names and assignments would be useful. The Team Planner View is good, but a resource Gantt View would be more compact (rollup of assignments) and the resource calendar can then also be displayed in the timeline to show that resources holidays.

                                9 votes
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                                  0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                                • Manage negative capacities

                                  Negative resource allocation would be very useful to manage team capacities.

                                  The scenario is:
                                  1. You have a team of 10 human resources. This team is also represented by a generic resource. Then Capacity is 10*100% (capacity of 10 resources) + 0% (capacity of the generic resource) = 1000%
                                  2. Imagine in 3 months, 2 resources will be hired (but they have not been defined and nominated yet) then it is possible to add 200% of capacity in 3 months to the generic resource. Then current capacity stays 1000% and will be 1200% in 3 months (and when the resources…

                                  7 votes
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                                    2 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                                  • User Audit trail

                                    Enable audit trail for user login and access in Project Online

                                    7 votes
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                                      0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Allow the RM to replace a requested resource with multiple resources

                                      Multiple scenarios:

                                      1. A PM requests a Developer (generic resource) at 200% as two are required. The RM should be able to easily edit the resource engagement request, and provide two names to satisfy the 200% requirement.

                                      2. A PM requests a resource, and the RM should be able to easily replace the engagement request with more than one resource. I.e. the originally requested resource is maintained, but the units are reduced and a second resource included to fulfill the original requirements.

                                      6 votes
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                                        1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Updating the Leveling Options to accomodate Recent resource engagement feature

                                        With the introduction of the Resource Engagement feature, Microsoft has chosen to change the paradigm with regards to the resource 'Booking Type' and instead has given us the options of the Proposed and Committed options for resource engagements. Apart from the confusion in that they use the same option names (i.e., proposed and committed), the paradigm has been changed to the point where we feel like it is "pulling of the rug from right under our feet". That is, the introduction of the resource engagement feature replaced the resource 'Booking Type' to the extent that it affected the Resource Capacity…

                                        5 votes
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                                          1 comment  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Extend oData reporting for Resource Management

                                          Resource Engagments would need better reporting (more columns in the odata feeds; for example EngagementComments) should be enable to better track and report your Resource Portfolio.

                                          5 votes
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                                            0 comments  ·  Resource Management  ·  Flag idea as inappropriate…  ·  Admin →
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