Guest access to projects
Often there are external users from customers or freelance involved which should have access to a project or roadmap as well without the need of having a project license. This is possible in other project management solutions!
I have read through the comments, and we have a new update that may benefit some on this thread.
We have just announced that we are supporting read-only access for Projects & Roadmaps with an O365 license within a tenant.
Any news about this request ?
We are currently using Wrike and without this feature we can't migrate to Project for the web despite it has a better integration with Office 365
Kayleen Ivers commented
We need guest access (outside of tenant) for P4W, please!!!!! This makes the software so difficult to use!!!
providing access to an external User (Guest) for my Roadmap does not work.
It is so important that all members of a Team in teams can at least have read only access to the roadmaps, so that project managers are able to share key dates the project plan to the whole team!
The external user in mm case actually has the same Plan E3 license as I do, but he can not even view my roadmap!
We cannot adopt Project for the Web until it allows minimally read-only access to the project plans and roadmaps for guests (outside my O365 tenant).
There is a "solution" to assign task to "guest" member.
First you need to invite your guest user using Teams or AzureAD for example.
I use Microsoft Project in Teams to manage tasks, so when you invite your Guest in a Team you cannot assign to a task. (don't appear in user's list)
Now go to AzureAD and modify guest profile : Guest to Member.
The mail address will not change and he will stay a guest in Teams.
Try without assign Project licence but it works with Plan 1
The problem is notifications, when I assign a task, the guest don't receive notification in external mail address.
But if you try send a mail to the guest it works.
I tried to create a new contact and configure a forward, but not work.
Try this solution and tell me if it works in your tenant
Adam Crain commented
Until you provide simple collaboration with external users to PWA the offering is fairly unless to a lot of us.
Peet Koekemoer commented
I's sitting with the same issue, I cannot assign guests to tasks in my teams Microsoft Project. I'm the project manager but cannot assign tasks to my client which is linked to the team as a guest
I think this is actually a two part entry (sorry, I have not read all comments in this thread).
In my development projects, I have 30+ people in my TEAM in TEAMs (O365 group)nearly have of them are not in my organization and therefore Guests. Some of the Guests have the Project Plan 3, as they are the project managers in their company.
Part 1 - Standard users in my organization and in my O365 TEAMs Group should have viewing access to the Project Plans in the PWA. Otherwise, there would always the need to i.e. export screenshots to let your team know the current plan.
Part 2 - Guests, with their own Project Plan 3 license in their organizations, should be able to work with me on our project plans hosted on the PWA in my organization.
The same would apply to the generated Roadmap views. Here, I envision to create multiple roadmap views, so that I should be able to share a roadmap with my external/internal development team, where they get only the projects to see, which we work together with this partner. In addition I would like to create a roadmap view for my internal management with all other ongoing internal projects.
This scheme is only possible, if Guests would be allowed to be included to get access to our PWA (or parts of it, only for those projects, where I would add the external project managers) without setting up like a shared active directories across two organizations, that are totally independent and work only on one large project together.
Please, Microsoft Project Team, look into the guest access to PWA.
Emmanuel Chaudron commented
indeed, very frustrating. Is Microsoft doing something about this?
Any progress on this... being a small company and working with many larger organizations, having read only guest access is a mandatory requirement for me.
Guests are just people who happen tgo not have an account in the tenant, it can still be an employee!
Stop this stupid handling of guests. Being a guest means authentication happens somewhere else, it should have NOTHING to do with authorization!
Guest should always and everywhere be treated just like any other user.
Alan Espinoza Olivares commented
This is an essential feature!
This is essential. You are misreading the marketplace and competition. It is very very rare that a problem gets solved/project gets done only with internal users.
James Falgout commented
This is critical and isn't a nice to have. It's a collaboration tool, and needs to be treated as such
There is no point to this tool if I can't collaborate with external guests.
Lázaro Hermoso commented
This needs to be done! External users should have read-only access with an invite by email
We have been a O365 customer for 5+ years. I am currently using the 30 day trial to see if the Web version of Project will work for us in lieu of our aging Project 2010 licenses. Finding that I can't share with external users is a complete deal breaker. That's $10/user/mth that Microsoft will not be getting from us.
And I saw the Article posted in April 2020 with some detailed work around. It is too technical and I don't understand how to do that. Nor does it sound like a process I would want to follow for every external user we work with/for.
We should simply be able to type and email address and share like how One Drive operates. Microsoft totally missed the boat by STILL not having this feature.
Even Read Only access would be helpful!
Evaluating moving company over from Google to Microsoft Teams. Microsoft Planner is too lightweight to manage projects and need basic things like dependency on other tasks - so if one task slips the dates can be update automatically on dependent tasks. Have use MS Project (desktop) in the past and want that power. HOWEVER HAVING TO PAY $10 A MONTH FOR A MEMBER OF THE TEAM JUST TO UPDATE STATUS virtually doubles the price of each person (from $12.50 to now $22.50 a month) and if I add someone on the team from an outside agency - I also have to pay $10 monthly for them to get a license?
Andrew Norris commented
The inability to share with guests is holding us back from adopting Project for Web.
It's a shaping up to be a great tool but without being able to share with our clients (read-only) we can't use it.
Christoph Duerr commented
A real disaster. Just worked on this schedule for a couple of hours, only to find out that outside people cannot access. While I can add them to the underlying outlook group, they are not able to see the schedule. This is truly awful, and a thing that should have been in the product from day 1!