Guest access to projects
Often there are external users from customers or freelance involved which should have access to a project or roadmap as well without the need of having a project license. This is possible in other project management solutions!
I have read through the comments, and we have a new update that may benefit some on this thread.
We have just announced that we are supporting read-only access for Projects & Roadmaps with an O365 license within a tenant.
Nigel Greenahlgh commented
I can't believe that Microsoft has developed a programme tool, Project Plan, that can not be viewed by external parties. I used to use the old Project and that could be saved in PDF and then sent out to stakeholders to review and comment.
We purchased Project Plan 1 and were told that we would have to upgrade to Project Plan 3 if we wanted stakeholders to be able to view the Project Plan. We are working on a reasonably large development project with a number of external parties, such as the Client, Architects, transport consultants, planners, landscapers etc and we need to be able to discuss and agree a programme of works.
I have sent out a new URL and it seems that the stakeholders can still not view the programme. What kind of a product is this?
Please confirm what i need to do to get external stakeholders to view and comment on my Project Plan programme?
... So when is the actual guest viewing access going live ??
Enabling members of own organization to view the project plan, is NOT guest access... :-)
This feature is a necessity and the latest development does not solve the problem.
Coming back on below comment.
1 colleague can view this, but 2 others cannot..
They have the same office 365 licenses (E3).
What is causing them for not viewing this?
I saw this feature was launched / updated the 2nd of July.
I test it with some colleagues and they aren't able to view my projects though they have an Office 365 E3 License. Are there any instructions / updates needed to have the view access granted?
Craig knox commented
We have started to look at Smart sheet and ditch Microsoft project because of all these pitfalls. Smart sheet lets anyone feel your project plan and update a task without having a license or review our report dashboard that it automatically creates without having a license. These are glaring shortcomings of the Microsoft solution and if you don’t do something about them you’re going to start to lose a lot of business. Those features might actually attract more business if you bother to add them.
For us as Service Provider, projects with customers is a daily business need. Allowing a guest to at least view or even better work in a project is a huge need!
read-only wouldn't be good enough. like Benno Richner said, "Guest user like consultants from implementation partners should be assigned to tasks and therefore need write access to a project for the web"
Benno Richner commented
Guest user like consultants from implementation partners should be assigned to tasks and therefore need write access to a project for the web. They are already member of a team of MS Teams, the collab and communication hub for projects and more.
When will guest full access to projects for the web be rolled out?
When will you
Lucas Guffey commented
Completely agree with this requirement. Also crucial for organizations with multiple tenants.
Thanks for the update. Good to know that internal access in read-only will be available soon. However. Guest access is essential for collaborating with customers and partners alike. Looking forward to seeing this feature in the future.
Just chiming in that we have the same requirement. Our external users are clients we are working with on projects and these individuals do not have licenses on our Office365 tenant. Read-only access would be the default and in our use-cases, that is all they need. If they have to setup a Microsoft Account that would be OK but we'd be fine with an option to share via a link only and no login in some cases.
This would be very helpful for innovation and other teams that frequently engage with vendors. Today, project plans are passed back and forth (along with supporting docs) so having the ability to quickly spin up a project plan within our ecosystem would be very beneficial and bring a lot of speed to progress.
this is a urgent necessary feature
I totally agree. At least add the ability to export a project into pdf for printing/external distribution.
felipe binimelis commented
Totally!, customer has to believe everything I say or need to review the status with me. that's insane. Give them read-only or view-only ways to see the chart
I totally agree. There should be a way for internal and external users to have web-based display access. This is already available for the Visio product where you can view and share diagrams from Visio Online without needing an additional Visio licence. You only need a license if you want to create or edit diagrams. That licensing model makes a lot of sense and works great. You just need to provide the same experience for Project/Project Online.
Sheridan Gray commented
I agree this would be very useful for me. I'm trying to plan out a project for what I would do if my team grew by 30 resources, but they don't actually exist right now.
Hrvoje Kusulja commented
You should be able to select "other" or "outside" as assigned person to task item in project for the web.
Not all people are inside O365 group, what about externals, what about users from other teams/groups.
Please add ability to assign to some 3rd party person